EXECUTIVE PERSONAL ASSISTANT NEEDED // LOS ANGELES, CA

Job Title: Executive Personal Assistant to Touring Latin Recording Artist

Location: Chatsworth, CA (Home Office)

Compensation: $5,000–$6,000 per month

Employment Type: Full-Time 1099 Independent Contractor

Position Overview

We are seeking a highly organized, discreet, and proactive Executive Personal Assistant to support a busy Latin recording artist. This role is based out of the artist’s home office in Chatsworth, CA, and requires flexibility to support both professional and personal needs. The ideal candidate has 2–4 years of experience assisting a touring artist or working for an agent/manager within an entertainment company. This is a fast-paced, high-touch role that requires exceptional communication skills, sound judgment, and the ability to anticipate needs before they arise.

Key Responsibilities

Executive & Tour Support

•Manage complex calendars including rehearsals, studio sessions, travel, appearances, and personal commitments

•Coordinate domestic and international travel arrangements (flights, hotels, ground transportation, visas if applicable)

•Liaise with managers, agents, promoters, publicists, and tour staff

•Prepare itineraries, call sheets, and travel packets

•Assist with advancing tour logistics and day-of-show coordination when needed

•Track contracts, invoices, and expense reports

Personal Support

•Run personal errands (dry cleaning drop-off/pick-up, returns, appointments, etc.)

•Coordinate household vendors and service appointments

•Assist with personal scheduling and family-related logistics

•Maintain organized digital and physical filing systems

Administrative & Communication

•Screen calls and correspondence with professionalism and discretion

•Draft emails and handle communications in both English and Spanish

•Maintain strict confidentiality at all times

•Organize documents, contracts, and important records

•Support special projects as assigned

Qualifications

•2–4 years of experience supporting a touring artist or working for an entertainment agent/manager

•Bilingual in Spanish and English (spoken and written)

•Passport ready and able to travel internationally

•Highly organized with strong attention to detail

•Excellent written and verbal communication skills

•Ability to multitask and prioritize in a fast-paced environment

•Discreet, trustworthy, and professional

•Tech-savvy and comfortable using Google Workspace, Microsoft Office, travel booking platforms, and digital organization tools

•Valid driver’s license and reliable transportation

Strong Plus

•Social media savvy with a solid understanding of Instagram, TikTok, YouTube, and digital content workflows

•Comfortable troubleshooting basic tech issues (phones, laptops, WiFi, file transfers, cloud systems, etc.)

•Ability to assist with light social media coordination, content organization, or posting when needed

Ideal Candidate Traits

•Calm under pressure

•Solution-oriented with strong problem-solving skills

•Flexible schedule, including availability during evenings and weekends when touring

•Comfortable working both independently and as part of a team

•Strong understanding of entertainment industry dynamics

Please email resumes and references to hello@staffingbysabri.com