EXECUTIVE ASSISTANT NEEDED // MIAMI, FL

Job Title: EA to CEO

Position Type: Full-Time

Location: Miami, FL

Salary: $120,000

Role Description

We are seeking a highly experienced career Executive Assistant to provide world-class support to the CEO of a music management company. This role is designed for someone who is deeply committed to the EA profession and thrives in being the strategic right hand to a senior executive.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, dynamic environment. They will bring a high EQ, discretion, and the ability to anticipate needs before they arise. Beyond managing calendars and logistics, this role requires a partner who can think strategically, build systems, and serve as the CEO's gatekeeper, liaison, and trusted advisor.

EA Job Duties:

• Strategically manage a dynamic & complex calendar to maximize the CEO's productivity

• Attend all CEO meetings and calls, capture action items & identify follow-ups

• Develop and optimize meeting agendas, proactively coordinating with stakeholders to drive efficiency and decision-making

• Serve as chief gatekeeper and executive liaison, balancing priorities, managing information flow and protecting the CEO's time

• Own comprehensive travel logistics, ensuring seamless arrangements and proactively mitigating potential disruptions

• Coordinate cross-functional communication, facilitating collaboration between employees and departments

• Act as the primary point of contact for all executive communications

• Handle all incoming invoices and make sure they're paid on time. Delegate to appropriate accounting (business vs personal)

• Availability to perform job duties outside of normal business hours when vital (weekends/evenings)

• Stay on top of contracts and signature requests & make sure deadlines are being hit

• Serve as supervisor of Office Coordinator - flag when executive is in the office, highlight, and celebrate important team cultural/career moments such as birthdays and work anniversaries for our Executive team as well as special personal life celebrations

• Work directly with the House Manager to help arrange in-home meetings, parties & events

• Manage personal and strategic projects for the CEO, exercising discretion, judgment, and high-level problem-solving

• Maintain the highest level of confidentiality and discretion, handling sensitive information with professionalism and integrity

Touring Support:

• Maintain an updated and accurate calendar of artist movements & show logistics for CEO

• Own and organize all ticket requests for artist shows

• Work directly with tour management team on ticket & riser allotment & ensure realistic needs are met

• Flag possible issues ahead of time & wark with appropriate teams to find solutions

• Travel & attend shows where the CEO needs more hospitality support for clients & guests

• Work with on-the-ground drivers & greeters to ensure CEO is where he needs to be, effortlessly

  
  

Please email resumes and references to hello@staffingbysabri.com